Free loaded-labor tool

Your cleaner costs more than the hourly wage.

Turn your own wage, employer-cost, productive-time, and person-hour assumptions into a visible labor cost for one job.

No account or email gate. Nothing is submitted or stored.

Build one loaded paid hour.

Replace every demonstration value with the employer costs that apply to your business and location.

Base hourly wage

Employer payroll costs

Workers' compensation / insurance

Benefits + paid leave per paid hour

Other employer cost per paid hour

The percentage fields apply only to the base wage. Enter fixed hourly equivalents separately. Do not treat the demonstration values as tax, insurance, benefit, or industry benchmarks.

Convert paid time into job labor cost.

Use your own productive-time share and the total person-hours required by the job—not elapsed crew time.

Productive share of paid time

Job person-hours

Percentage burden / paid hour$3.00base wage × entered percentages

Loaded cost / paid hour$26.00$3.00 fixed hourly burden included

Loaded cost / productive hour$32.50paid-hour cost ÷ 80.0%

Modeled job labor cost$195.006.00 person-hours

03 / The cost bridge

Paid-hour cost and job-hour cost answer different questions.

PAID HOURwage + percentage burden + fixed hourly costs

Models the employer cost attached to one paid hour using only the categories and rates entered.

PRODUCTIVE HOURloaded paid hour ÷ productive share

Spreads paid non-job time across the share of paid time that becomes client-job work.

JOB LABORproductive-hour cost × person-hours

Uses total crew labor. Two people working three hours create six person-hours.

04 / Before relying on it

The correct inputs are local and business-specific.

Use payroll, insurance, benefit, paid-time, and productivity records that apply to the worker arrangement and jurisdiction you are modeling. Validate the categories with qualified local professionals where appropriate.

Include owner labor when the owner performs the cleaning work.
Keep contractors and employees separate where their treatment differs.
Use total person-hours across the crew.
Do not add the same payroll or benefit cost twice.
Compare modeled job labor with completed-job records.

05 / Quick answers

Cleaning labor cost FAQ

What is loaded labor cost?+

Loaded labor cost starts with wages and adds the employer costs attached to paid work. Applicable categories and rates vary by location and worker arrangement, so this calculator supplies no statutory percentages.

Why separate paid hours from productive hours?+

Not every paid hour is a client-job hour. Travel between jobs, meetings, training, paid leave, setup, and other paid time may need to be carried by productive work. Use your own records rather than a generic utilization benchmark.

What are job person-hours?+

Person-hours add the working time of every crew member. Two cleaners working for three elapsed hours use six person-hours. Multiply loaded productive-hour cost by job person-hours to model job labor cost.

Does this calculate a client price?+

No. It models labor cost only. A complete job-cost and pricing review may also include supplies, travel, equipment, overhead, payment costs, taxes, scope risk, and a selected planning margin.

Educational planning tool only. It does not provide accounting, tax, legal, employment, insurance, payroll, or pricing advice and does not guarantee profit, compliance, bookings, or an appropriate market price.